Warranty Claims Ready The Day A Job Closes

At Qvery, we help home service companies save money, with custom AI agents that prepare warranty claims from finished jobs. We build them around your own systems and your manufacturers' claim fields. The first working result comes in about two weeks. A warranty part pays back only if someone files the claim correctly, before the window closes. That someone is usually doing three other jobs. Model, serial number, dates and the technician's notes arrive together, each with its page. Claims are ready the day a job closes.

Yes, it helps. When a warranty job closes, the agent reads its record, the technician's notes, the invoice and the label photo. It pulls what they hold into the claim and lists what's missing, such as an install date or a returned part's reference. That happens the same day, while the technician can still add it. Each gap names the job and the field, never a person. It lists them in the claim itself, next to the fields they belong to.

It works with the manufacturers whose claim fields you give it. You give each one's fields once. It then fills in the right ones for each job, with the page or photo behind each. Model and serial numbers are read from the label photo. When the label and the ticket disagree, both values are shown. A manufacturer whose fields you have not given it is simply not covered yet. Every manufacturer has its own fields, so each claim follows the layout you provide. Fields you add later work the same way.

Yes, when you give it the manufacturer's window. It shows the deadline and the days left on every claim, next to the fields, so your coordinator files in time. The window is yours to give, one manufacturer at a time. Without a window, the agent shows no deadline and does not guess one. A claim filed after the window closes is lost, so the deadline sits where your coordinator looks first. The days left show early enough to act.

No. It prepares the claim. Your coordinator checks it, gets any missing details and files it with the manufacturer. The manufacturer decides what's covered. The agent never files a claim, contacts a manufacturer or changes a job record. Filing stays with your coordinator, who can ask the technician for the missing details while the job is fresh.

The agent prepares the claim from whatever the job record shows. Where the install date or the original installer isn't there, it lists that as missing. A part the record cannot trace is flagged for your coordinator rather than assumed. The agent never says a part is covered or eligible. Your coordinator gets the missing details and decides whether to file. The claim still goes out with its gaps named, so your coordinator knows what to ask.

An agent for this job costs about $20,000 to build, then roughly $350 a month to run. The $20,000 is a one-time build, and the monthly figure covers running it. The calculator above shows what that means against your coordinator's time. Put in your own team's numbers, and the result updates as you type. Your coordinator's time on claims is what the calculator prices. It counts the people on warranty claims and the share of their week it takes.

The agent reads only the job records you connect it to, from your field service software, and changes nothing in your system. You decide where it runs and how long anything is kept. The photo and the pages behind each field stay with that job. Your coordinator sees every claim before it goes anywhere. It reads the invoice and the label photo only to fill the claim fields.

We deliver a working agent in about two weeks, set up with your main manufacturers' claim fields. It runs on recent warranty jobs first, so your coordinator sees the claims before any are filed. Then it reads each finished job the day it closes. Each claim lists its gaps, so your coordinator knows what to chase first. Your coordinator's own process stays in place while it runs beside them.

It sends back the manufacturer's claim fields filled in for your job, with what's still missing. Each field shows the page or photo behind it. You send one finished repair job (notes, invoice, a photo of the unit's label) and the manufacturer's claim fields. The result comes from vlad@qvery.ai within 15 minutes, and we delete your files as soon as it is sent. The deadline appears if you include the window. A sample is a heating contractor's repair job, with the manufacturer's claim fields and the unit's label photo. Anything it cannot fill in comes back named, with the job and the field.