Find Finished Work That Never Made The Invoice

At Qvery, we help home service companies stop losing money on unbilled work, with custom AI agents that check each job's notes. We build them around your own field service system. The first working result comes in about two weeks. Your technicians write down every part and extra hour, and someone turns those notes into an invoice by hand. Work that was done but never billed goes out the door. The agent compares each job's notes with its invoice, one entry at a time. Your billing team decides each one.

Usually in the hand-off. A technician writes "added a capacitor" in the notes. The invoice is built from the work order, and the extra part never makes it across. When a job closes, the agent reads the notes and the invoice next to each other, one by one. Whatever is in the notes but not on the invoice goes on a short list for your billing team. A part can drop out easily when the notes and the invoice live in two places.

Not quite. A note without an invoice line is a question for your billing team. Some items should be billed. Others are warranty, goodwill or flat-rate work, which is often meant to be free. The agent shows each one with the job, the date and the note's own words. Your team decides, and it never calls anything lost revenue. An item already covered by a flat rate is marked that way, not chased. Billable items and free ones are told apart on the same list.

Yes. We tune it on your own jobs, so your technicians' shorthand maps to your invoice names. A note saying "swapped cap 45/5" matches an invoice line for a run capacitor. Every part, material and extra labor item in the notes is matched to a line. It also allows for the different words technicians and invoices use. Where it cannot map a note, it lists it for your team. A code, a nickname and a full name can all point to the same invoice line.

No. Findings name the job and the note, never a person. The point is to bill the work, not to assign blame. Your billing team reads each finding as a question about the invoice, not a charge against anyone. Some findings turn out to be free work or already covered, and nobody is asked to explain them. A finding is about the paperwork, so a technician is never singled out. The aim is a correct invoice, not a record of who forgot.

No. The agent reads and reports, and nothing else. It never changes an invoice or a job record. Your billing team checks the short list and adds the lines that should be there. The rest are marked as free or already covered. Nothing in your field service system changes without a person. The agent hands over a list, not a corrected invoice.

An agent for this job costs about $20,000 to build, then roughly $900 a month to run. The $20,000 is a one-time build, and the monthly figure covers running it. The calculator above shows what that means against your billing team's time. Put in your own team's numbers, and the result updates as you type. It counts the people in billing and the share of their week it takes. It prices the billing team's hours only. The unbilled work the agent finds is revenue on top.

The agent reads only the jobs and invoices you connect it to, and it changes nothing. You decide where it runs and how long anything is kept. It reads the notes and the invoice from your field service system. Your technicians keep writing notes as they do now. The comparison is done job by job. It sees the notes, the invoice and the job details it needs for the comparison, and nothing else.

We deliver a working agent in about two weeks, connected to your field service system. It is tuned on your own closed jobs first. After that, it reads the notes and the invoice the day a job closes. Your billing team sees the findings before the invoice goes out. Nothing changes in how your jobs are booked or closed. The first jobs it reads are ones your team has already billed, so findings can be checked against what you know.

It sends back the items in the technician's notes with no matching invoice line, in their own words. You send one job's technician notes and its invoice. The agent checks each part and labor item first, and the rest is the short list for your billing team to decide. The result comes from vlad@qvery.ai within 15 minutes, and we delete your files as soon as it is sent. A sample is a heating and cooling contractor's finished job. Anything with a matching line is left out, so the list stays short. The list also carries the job and the date for each item.