Catch Expired Credentials Before The Start Date

At Qvery, we help staffing firms spend less on paperwork, with custom AI agents that check credential packets and timesheets. We build them around your own checklists and systems. Reading expiry dates and matching names across a dozen files eats the day, and an expired card still slips through. The credential agent reads every document in a clinician's packet against the facility's checklist. Each finding comes with its page. Your credentialing team gets the flags, and the decision about the clinician never leaves it.

Not the reading. The agent reads every document against the checklist and puts only the problems in front of your team. Verifying a license with the issuing body stays a step your team runs. A license, a life-support card or a health record gets the same reading as any other document. Anything it flags arrives with the date and the page, so your team goes straight to it.

The agent checks each expiry date against the day the assignment ends. It flags a document already expired and anything that runs out before then. That way the renewal is asked for in time. A card that is valid at the start but lapses mid-assignment is caught the same way. Without the agent, an expired card sits in the packet until the facility asks. Your team requests the renewal before the start date, not after. The aim is to catch it before the start date.

The ones with dates and names that have to agree: licenses, life-support certifications, health screenings and immunization records. Those are exactly what the agent checks across the packet. It compares names, numbers and dates from one document to the next. A misspelled name or a number that differs shows up as a mismatch, with the page. These are the documents your credentialing team goes through by eye today.

No. It reports what the packet shows against the checklist. Who is cleared for an assignment stays with your credentialing team. The agent never clears, ranks, rejects or recommends a clinician. A missing item is listed as not found in the packet, never as a statement about the person. A decision on a clinician is a judgment about a person, which is why it stays with people. Your team reads the flags, requests what is needed and makes the call.

Yes. Every facility and role has its own list of required documents. The agent takes the facility and role from the assignment record and picks the matching checklist. Each requirement comes back as found, missing or unreadable, with the page. A requirement it cannot read comes back unreadable, so your team knows where to look. Without a checklist, it still lists every document with its expiry date.

An agent for this job costs about $20,000 to build. Running it costs about $450 a month. The calculator above shows what that means against your credentialing team's time. Put in your own numbers and the result updates as you type. That time goes on checking licenses, certifications and test dates by eye against each facility's list. That is a credentialing desk's day, before the real job of judging the clinician. The agent does the reading, and the judging stays with your team.

The agent reads only the packets you connect it to. You decide where it runs and how long anything is kept. Documents arrive through your portal or by email, as they do today, and the agent reads each one as it comes in. Confirming a license with the board that issued it stays a step your team runs, outside the agent. Each flag shows its page, so a person can check any finding against the document.

We deliver a working agent in about two weeks, set up with your facilities' checklists. It runs on real packets beside your team first. Your team compares its flags with what it finds by eye. The first weeks show whether the flags match your checks. After that, the reading is done before your credentialing team opens the packet. Flags arrive with their dates and pages. A clinician's documents are read as they come in, so the packet is already checked when it is complete.

The expired and mismatched documents in your packet, with dates and pages, and what is missing against the checklist you include. Names and numbers that differ between documents are listed with the page of each. It flags anything that runs out before the assignment ends. The result comes from vlad@qvery.ai within 15 minutes, and your files are deleted as soon as it is sent. It checks one real clinician's packet from start to end. The sample we show is a staffing firm's packet for one nurse, with the hospital's checklist.