Orders From Email, Checked Before Entry

At Qvery, we help manufacturers put people on the work that matters, with custom AI agents that check orders and quotes. We build them around your own inbox, price lists and systems. This agent watches your inbox for customer emails and finds the message that places an order. It checks every line against your quote. Your team gets a draft order with the differences on top. Replies to old quotes, new orders and changes all land in the same inbox.

Yes. The agent reads each message for what it asks: a price, a change, a question or a firm order. Only a firm order becomes a draft. Questions and price requests are set aside. When it decides a message is the order, it quotes the words it relied on, so your team sees why. When two messages could both be the order, the agent does not pick one. Your team chooses. It does not decide whether a contract exists. Where candidates are ambiguous, it quotes them instead of choosing.

Yes. Orders arrive as documents, scans or plain text in the email, and the agent reads all three. It reads each new message as it lands. That includes replies to quotes, new orders and changes to earlier ones. Your customers change nothing about how they order. The agent pulls out the lines and finds the quote and drawing version they refer to. Part numbers, drawing versions, quantities and requested dates all come through as lines to compare.

Orders don't arrive in one format. They hide in replies, attachments and changes to earlier orders. A customer replies to an old quote with "go ahead with the quantities we discussed". Your desk has to spot that it is an order, find the right quote and drawing, and type it in. If nobody reads closely, it becomes a wrong price or a late order. That reading is the hard part, and it is the work the agent takes on.

In your build, we connect the agent to your business system, so the draft is ready there. A person on your team still enters every order. Your team opens the draft, checks the differences shown on top and releases it. Nothing is posted until someone says so. Nothing reaches your customer without a person. The order in your system is always one a person has looked at. Entering the order stays the one human step, and it starts from a checked draft.

The agent works from the quote and the documents it is given. It compares each line: part number, version, quantity, price and requested date. Every difference shows both values together, yours and the customer's. A price that is not the quoted one, or a date that is not the requested one, shows at once. Anything outside those documents is not compared. In your build, we can add your price lists and part records. Your customers' part numbers are then matched to your own.

Building an agent for this job costs about $20,000. Running it costs about $400 a month. The calculator on this page lets you put in your own team's numbers. It shows what that means against your order team's time. The result updates as you type, so you see figures for your own team and not an average. Then you can weigh the build cost against the hours your team spends keying orders today. The saving the calculator shows comes from time spent finding the order, matching the quote and keying it in.

The agent reads only the inbox and systems you connect it to, and what they hold is all it sees. You decide where it runs and how long anything is kept. It sends nothing to customers on its own, and they never see it. Drafts stay inside your team until a person enters the order. In the free try, it reads only the thread and the quote you send.

We deliver a working agent in about two weeks. It runs on your real order threads beside your team first. Your team compares each draft with what they would have entered by hand. That shows how it reads your customers' emails before anyone relies on it. After that, your team starts every order from a checked draft. On real threads, your team sees how it handles a reply like that one before anyone relies on it.

You send one customer email thread and the quote it refers to. The sample page uses a fabrication supplier's order thread with its quote. You get the order pulled out of the thread and checked against the quote, as a draft with every difference shown. The words the agent relied on are quoted. It comes from vlad@qvery.ai within 15 minutes. We delete your files as soon as the result is sent. The result shows where in the thread the order sits. The draft shows each difference with both values, so your team can fix a price or a date before entering it.